Weekly flash reports. Budget-vs-actual variance flags. PM oversight. Investor reports on time. For apartment owners and syndicators with 20–1,500 units — operator-built, fixed-fee, month-to-month.
Book a Portfolio Audit — $1,500, credited See the Sample ReportNow they arrive 18 days late, in your PM's format, graded by your PM. Occupancy drifts half a point, a true-up hides in contract services, renewals go out mispriced — and you find out a quarter later, usually at 11pm. Your LPs, meanwhile, expect institutional reporting.
A one-page flash report every Monday 7 AM, built from your PM's own data. Occupancy, delinquency movement, leasing funnel, work orders — with flags, not spreadsheets.
Budget-vs-actual flags on every line moving more than 5%. Delinquency aging movement. Lease trade-outs. Renovation pace and premiums. Caught the week they happen.
Monthly owner reports with real variance commentary, and quarterly investor reports produced — not promised. Written so your LP letter starts from paragraph one.
One page, every Monday, before your PM call. That's the product.
Budget-vs-actual with variance commentary, delinquency aging, leasing economics, cash position.
Lease trade-outs, renewal capture, renovation/CapEx pace and premiums — trended, not buried.
A standing agenda, tracked action items, and closure rates. Accountability without anyone being the bad guy.
Quarterly investor reports on a calendar, consistent every time, lifted straight from the monthlies.
Portfolio roll-up with 13-week trends — in your own accounts, on your own drive.
Works with whatever you already run — Yardi, RealPage, AppFolio, Rent Manager, Buildium, ResMan. We work from standard exports and read-only reports. No software migration, ever. It replaces the 11pm spreadsheet, the $110K hire, and the portal that stores documents but reads nothing.
| Engagement | Fee |
|---|---|
| Portfolio Operations Audit — 10 business days; top-5 gaps ranked by dollar impact; 90-day roadmap | $1,500 (credited) |
| AM-OS Install — 30 days; up to 3 properties / 500 units; +$1,500 per added property | from $9,500 |
| Reports — weekly flash + monthly owner report, produced for you | $1,250/mo |
| Reports + Oversight — + PM-call participation, variance commentary, action tracking, quarterly LP reports | $2,500/mo |
| Fractional Asset Manager — + weekly PM calls, renewal/reno decisions, budget season, lender & LP meetings (limited seats) | $4,500/mo |
| Add-ons — DD Sprint $3,500–$6,500/deal · underwriting screener $2,500 · K-1 comms pack $1,500 · AI policy & team enablement $1,500–$2,500 | — |
All recurring tiers: three-month initial term, then month-to-month, cancel anytime. Every engagement starts with the audit or a 30-minute fit call — and we'll tell you within one call if we're not your answer.
Most GPs are excellent at buying and raising — and run their portfolios out of a late PM packet and a Sunday-night spreadsheet. RentCadence AI was founded by Karl "Reggie" Dufrenne: 15 years in real estate, 400+ units asset-managed across Florida, Georgia, and Texas, acquisitions and due-diligence leadership, owner-operator in multifamily and short-term rentals, and P&L leadership of business units doing $150M+ a year.
The system was born from a real turnaround: a portfolio sitting at 69% occupancy taken to 95% in six months — no rebrand, no rate cuts. A weekly one-page flash report, a real budget-vs-actual review, a PM meeting with tracked action items, and follow-through. The system was the turnaround.
"Reporting isn't paperwork; it's how owners make decisions on time. We built the system we always wished the GPs we invested with had."
The name? RentCadence — because buying the building is the transaction; the weekly reporting cadence is the business. Deals are events. Operations are a rhythm.
One 60-minute interview and your last three PM packets. That's your total lift. You get the top five gaps ranked by dollar impact and a 90-day roadmap — credited in full toward any install.
Book your audit — email usOr see the product first: download the sample weekly flash report — we show it before any call.